Conference Services

Facility Request Form



Please fill out the form below to the best of your ability. Please remember this is a request for a reservation. Filling out this form does not confirm your reservation. Once we've received your request and our office has confirmed that facilities requested are available, you will receive an email confirmation from our office. It is important that you read your confirmation email carefully to ensure information is correct and to notify our office of any changes that need to be made to your request or reservation.

If you have not received your confirmation paperwork, your reservation has not been approved. If you have questions about a room reservation, or do not receive your confirmation email in a timely manner, please contact the Conference Services office at extension 2026 or email sbrunsting@freshideasfood.com .

Requests submitted with less than 24 hours’ notice are at risk of not being scheduled.

CONTACT INFORMATION
Name
*
Phone Number
*
Email Address
*
EVENT INFORMATION
Event Name
*
Event Purpose
*
Expected Attendance
*
Facility Requested
*
Event Date
*
Show Calendar
Event Start Time (does not include setup time)
*
Event End Time (does not include takedown time)
*
Setup Start Time
Takedown End Time
PLANT OPERATIONS SUPPORT REQUESTED
 
Plant Operations is available if your event requires additional tables, chairs, trash cans, or housekeeping service in the facility you are requesting; or if you are requesting to have the facility set up differently from the normal setup.
Room Setup Requested
*
Additional Setup Details
Chairs/Tables Requested
AUDIO/VISUAL SUPPORT REQUESTED

Information Technology is available to support most of the audio/visual and computer technology needs for your event. Please DO NOT contact the HelpDesk directly for your technology needs. A HelpDesk request will be submitted on your behalf by Conference Services. Once the request has been submitted, the HelpDesk will send you a confirmation of your Audio/Visual request. It is at that time that the HelpDesk will let you know if they have the staffing/resources available to support your event. It is your responsibility to confirm that all of the equipment you requested is accurate in the confirmation. 

 

If you are reserving the Herrick Chapel or the Thulin Auditorium and you are requesting the use of the sound system and/or projections system, a production assistant may need to be scheduled to assist with your event. Under no circumstances is anyone allowed to operate sound boards or projection systems in either of these facilities without a Production Assistant present or unless prior approval has been granted by the Operations Manager.


Audio Visual/Technology Equipment Requested
DINING SERVICES SUPPORT REQUESTED  
 
Dining Services provides an extensive catering menu to provide for your food and beverage needs. 
 
PLEASE NOTE :  All catering requests must be made at least 2 weeks prior to your event.  A guaranteed number of guests must be received five (5) business days prior to your event.  This is the minimum number for which you will be charged. In the event that you must cancel your food order, notification must be made at least five (5) business days prior to the event to avoid charges.
 
A minimum number of 20 guests are required for most buffet services.

Dining Services Support Requested
OTHER SERVICE SUPPORT REQUESTED
 
 If there are other services that your event requires that are not listed above, please indicate them here. 
Other Service Support Requested

IMPORTANT NOTICE:

No facility is reserved without a proper request form being submitted. Please do not assume that a facility is reserved until confirmation has been received.